The Board sets direction and makes high-level decisions, while the management company executes those decisions and handles daily operations—but the Board retains the final authority and legal responsibility.

Board of Directors – Core Roles

Even with a management company, the Board is the governing body of the association and remains ultimately responsible for decisions. Key duties include:

1. Governance & Policy Setting
   • Establish community rules, regulations, and policies.
   • Approve budgets, contracts, and major expenditures.
   • Ensure compliance with governing documents and applicable laws.
2. Financial Oversight
   • Approve annual budget and reserve funding plans.
   • Monitor financial reports and ensure proper use of funds.
   • Authorize audits, reserve studies, and long-term financial planning.
3. Decision-Making & Approvals
   • Vote on proposals, bids, and contracts presented by management.
   • Decide on enforcement actions, architectural requests, and dispute resolutions.
4. Oversight of Management Company
   • Hire, evaluate, and if necessary, replace the management company.
   • Set expectations, performance standards, and contract terms.
   • Hold regular meetings with management to review progress and concerns.
5. Representation & Communication
   • Represent the interests of all owners.
   • Communicate major decisions, updates, and policies to the membership.
   • Serve as the public face of the association when needed.

Management Company – Complementary Role

The management company handles day-to-day operations under the Board’s direction, such as:

• Collecting dues and paying bills.
• Coordinating maintenance and vendor services.
• Enforcing rules and handling resident communications.
• Providing financial reports and administrative support.